Application procedure
Dates
As we are still awaiting the successful completion of the accreditation process before the official launch of BASUS, the dates below are interim and serve to give prospective candidates an idea of what the appliaction timeframe for the programme will be like once it launches.
Application stages | Deadlines |
---|---|
Registering in the online application system IRK | March 2025 |
Entering the registration fees into accounts | early April 2025 |
Entrance exam | May/June 2025 |
The announcement of the ranking list | June 2025 |
Admissions from the primary list | June 2025 |
Admissions from the wait list | July 2025 |
Provide the missing documents* | late September 2025 |
* The failure to provide all the necessary documentation authorising the admission to the programme within the established timeframe will lead to the withdrawal of an admission offer and the subsequent acceptance of waitlisted candidates.
Costs
How to use IRK?
Enrolment
Technically, it entails delivering all the required documents to a BASUS administrative officer. It is essential to complete this procedure on time and correctly. If you miss the deadline (defined in the admission schedule), your admission offer will be withdrawn and your spot given to a waitlisted candidate.
Secondly, in the section ‘Documents and further steps’ find the information about the form of delivering documents defined for the BASUS programme – by correspondence or in person.
- Send high-quality scans of all documents to the email address of your secretary’s office (basus@uj.edu.pl) until the specified deadline. Remember to check whether the documents are complete. If you are a minor, remember to pay attention to the additional requirements for minor candidates.
- You don’t have to send a scan of your passport; your identity may be confirmed when you deliver documents in person.
- Then deliver all the documents in person by September 10th so the administration officer may verify them and confirm their authenticity. Remember to bring copies of all the documents (except the personal questionnaire).
Don’t forget about the sworn translation of the documents issued in a language other than Polish or English.
The legalisation or apostille of your school-leaving diploma is also highly important.
1. Application for the reinstatement of the deadline for enrolment
If you could not submit all documents within the deadline due to a situation which precluded you from doing that (e.g. illness, force majeure), and you can provide documentation accounting for these circumstances before you receive the decision on the refusal to enrol for the studies, you have the right to apply for the reinstatement of the deadline for enrolment. In such case, contact us at rekrutacja@uj.edu.pl. If your application is accepted, you will receive a new enrolment deadline.
Remember that applying does not imply an automatic acceptance of the application, as this procedure concerns only difficult and exceptional situations. By the time you apply, you must have all the documents necessary for enrolment.
2. Application for reconsideration
In the case of failure to enrol for the programme and after having received the decision on the refusal to enrol for the studies in your Online Application System (IRK) account, you may apply for the reconsideration of your application to the Rector of the Jagiellonian University. Such application must be submitted in Polish and sent on paper by post.
After enrolment, you can obtain a certificate of admission in both Polish and English. Such a document may be needed to obtain a visa or cross the border. You can pick it up at the Welcome Centre (Centre of Academic Support, Ingardena Street 6). To get it, just write an email with a request for such a certificate. Remember to bring a valid ID with you.
It is also possible to obtain such a certificate in a digital from with an electronic signature. To obtain it contact the Welcome Centre by email (address: welcome@uj.edu.pl).
You can collect your certificate at the Welcome Centre only until the end of September. From October 1st, such a certificate is issued by the Student’s Office.
If it is not possible for you to collect the certificate in person, we can send it by post or you can appoint a representative (it is enough to indicate their full name in the email, and they should present their passport).
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