Application procedure
Dates
Below you can find the official application schedule for the BASUS programme.
| Application stages | Deadlines |
|---|---|
| Registering in the online application system IRK | April 2 – May 28, 2025 |
| Entering the registration fees into accounts | May 29, 2025 |
| Entrance exam* | mid to late June 2025 |
| The announcement of the ranking list | July 3, 2025 |
| Admissions from the primary list | July 4-30, 2025 |
| Admissions from the wait list | July 31 – September 5, 2025 |
| Provide the missing documents** | September 26, 2025 |
*The exact date will be announced no later than two days before the exam. However, we expect that we will be able to announce it sooner.
**In case of online enrolment, successful candidates are required to showcase the original copies of the necessary documents that they previously submitted electronically in the administration office of the programme prior to the designated deadline. The failure to do so will lead to the withdrawal of an admission offer. .
Costs
Q&A sessions for candidates
In April, we will host a series of online, hour-long information sessions for prospective candidates via Microsoft Teams. If, after learning more about BASUS, you still have additional questions, don’t miss the chance to join us live! The BASUS team will be there to answer your queries.
Upcoming meetings
How to use IRK?
Basus exam
The exam is conducted in English. The scope of the exam is thematically related to the six tracks available within the study programme: (1) Law and Politics of Sustainability, (2) Sustainable Chemistry and Physics, (3) Social Sciences and Humanities, (4) Environmental and Life Sciences, (5) Economics, Management and Engineering, (6) Economy and Geography. It aims to assess candidates' aptitude for the programme in the study, including in particular, the ability to analyse and interpret text and data correctly, the ability to think critically, and knowledge of materials regarding topics in the field of sustainable development, which you can find on our website.
The exam will be conducted online. It will be a proctored exam, which means that your work will be monitored. You are not allowed to use any external help.
Requirements – minimum specification:
- Operating System: Windows 10 and above, MacOS 10.11 and above
- Processor: 1.8GHz or faster x86 compatible processor
- Internet connection: Minimum 5Mbps, 10Mbps recommended (the use of mobile cards/dongles/personal hotspots may not guarantee a constant bandwidth and therefore are not supported)
- Memory (RAM): 4GB
- Video: Single display, screen resolution of 1024 x 786, graphics card with at least 128MB of memory
- Webcam: 640 x 480 pixels recording color at 15fps and a microphone
- Browser compatibility: Google Chrome (recommended), Microsoft Edge, Mozilla Firefox and Apple Safari. We recommend the latest versions.
Minimal conditions for a room and environment to conduct a proctored exam:
- The exam must be conducted in a private, enclosed room free from interruptions or distractions. No other persons are permitted in the room.
- The desk or table should be clean and clear of all unauthorised materials, including notes, books, electronic devices, or other objects not explicitly permitted during the exam.
- The room must have sufficient lighting so that the candidate and workspace remain clearly visible throughout the exam.
- The candidate should sit at a suitably sized desk or table with a comfortable chair, ensuring proper visibility for the proctor.
- Walls and surfaces within camera view should be free from exam-related materials, texts, or any distracting visuals.
- The room temperature, humidity, and ventilation should ensure comfortable exam conditions throughout the session.
- Doors and windows must remain closed to prevent external interference, noises, or distractions.
- The candidate must remain seated and within camera view for the duration of the examination, unless authorised otherwise.
Notification of Special Exam Accommodations
Candidates who require special accommodations during the examination due to medical conditions, disabilities, or other individual needs must inform the coordinator in advance.
To request special accommodations, you should:
- Submit an official request for special accommodations no later than three days before the end of the application window to the JU Accessibility Centre. Late requests will not be processed.
- Provide relevant supporting documentation, such as medical certificates or professional evaluations.
- Clearly specify the type of accommodation required (e.g., extended time, additional breaks, adjusted seating arrangements).
The specifics of the accommodation are determined individually based on a detailed interview with the candidate and the provided documentation proving disability.
The final decision regarding the specifics of the accommodation is made by the chairperson of the examination team or the chairperson of the departmental admissions team in agreement with the director of the JU Accessibility Centre.
If you cannot access the technology required to take the examination, you should contact basus-info@uj.edu.pl to be allowed to sit the examination using equipment provided by JU on university premises.
All requests and documentation provided will be handled confidentially and solely for the purpose of facilitating appropriate examination conditions.
Enrollment for studies
The documents below need to be delivered to the secretary’s office during the enrollment dates after receiving the “qualified” status. Please familiarise yourself with the list of documents and prepare them in advance. It is necessary to present all the documents for the enrollment (except those that could be delivered by September 26, along with the list below).
Correspondence enrollment is possible online only within the dates specified in the admission schedule in the line “Admissions from the primary list”.
After the results are announced in the link “Documents and further steps” in the “Applications” tab, you will find the email address to send scans of all the documents required for enrollment and the declaration for correspondence enrollment. In case of correspondence enrollment, the candidate must present all the original documents for inspection in the secretary’s office by the deadline of September 26, 2025.
Please read the information about:
Formal requirement for admission
To undertake this programme, it is required to submit a document confirming the candidate’s competency in English. The programme accepts the following documents:
- TOEFL iBT – at least 90 points (partial results cannot be lower than 20 points);
- exam IELTS Academic – at least 6.5 points (partial results cannot be lower than 5.5 points);
- ESOL Cambridge (CAE/CPE) – at least 176 points (partial results cannot be lower than 169 points)
- PTE Academic – at least 59 points (partial results cannot be lower than 53 points);
- ITACE C1 or C2;
- a document confirming obtaining at least 90% of points in the high school leaving exam in English at an advanced level (or bilingual) or a comparable result of another state exam confirming knowledge of English language at least at the B2 level. The final recognition of the document held by the candidate is decided by the Faculty Admission Committee or Rector based on analysis of the documents submitted by the candidate.
List of required documents
Some of the documents have to be downloaded from your IRK account:
- personal questionnaire – Note that you can only download the questionnaire if you are qualified and the administrator has accepted your photo, so you should upload the photo into the system in advance;
- declaration for candidates-minors – if the candidate is under 18 at the date of enrollment;
- power of attorney – only if a candidate is enrolled by a representative (does not apply for correspondence enrollment);
- declaration for correspondence enrollment.
It is also required to deliver:
- valid passport or EU-citizen ID card (only for verification of the identity; no copies are made);
- document entitling the holder to undertake studies: secondary education document entitling the holder to undertake studies in its country of issue or Polish maturity certificate or Polish Matura certificate or International Baccalaureate Diploma or, European Baccalaureate Diploma;
- certified translation into Polish or English of documents issued in a language other than Polish or English (does not apply to IB diplomas);
- certificate confirming the command of English.
Documents which can be delivered by September 26:
- apostille or legalisation of a certificate obtained outside Poland (does not apply to IB and EB matura exams) – it also applies to the documents issued in the European Union;
- decision on the recognition of a document of international qualification issued by the Polish education authority (kurator oświaty); more information: recognition of certificate issued abroad;
- document confirming the medical insurance.
Enrolment
Technically, it entails delivering all the required documents to a BASUS administrative officer. It is essential to complete this procedure on time and correctly. If you miss the deadline (defined in the admission schedule), your admission offer will be withdrawn and your spot given to a waitlisted candidate.
Secondly, in the section ‘Documents and further steps’ find the information about the form of delivering documents defined for the BASUS programme – by correspondence or in person.
- Send high-quality scans of all documents to the email address of your secretary’s office (basus-info@uj.edu.pl) until the specified deadline. Remember to check whether the documents are complete. If you are a minor, remember to pay attention to the additional requirements for minor candidates.
- You don’t have to send a scan of your passport; your identity may be confirmed when you deliver documents in person.
- Then deliver all the documents in person by September 10th so the administration officer may verify them and confirm their authenticity. Remember to bring copies of all the documents (except the personal questionnaire).
Don’t forget about the sworn translation of the documents issued in a language other than Polish or English.
The legalisation or apostille of your school-leaving diploma is also highly important.
1. Application for the reinstatement of the deadline for enrolment
If you could not submit all documents within the deadline due to a situation which precluded you from doing that (e.g. illness, force majeure), and you can provide documentation accounting for these circumstances before you receive the decision on the refusal to enrol for the studies, you have the right to apply for the reinstatement of the deadline for enrolment. In such case, contact us at rekrutacja@uj.edu.pl. If your application is accepted, you will receive a new enrolment deadline.
Remember that applying does not imply an automatic acceptance of the application, as this procedure concerns only difficult and exceptional situations. By the time you apply, you must have all the documents necessary for enrolment.
2. Application for reconsideration
In the case of failure to enrol for the programme and after having received the decision on the refusal to enrol for the studies in your Online Application System (IRK) account, you may apply for the reconsideration of your application to the Rector of the Jagiellonian University. Such application must be submitted in Polish and sent on paper by post.
After enrolment, you can obtain a certificate of admission in both Polish and English. Such a document may be needed to obtain a visa or cross the border. You can pick it up at the Welcome Centre (Centre of Academic Support, Ingardena Street 6). To get it, just write an email with a request for such a certificate. Remember to bring a valid ID with you.
It is also possible to obtain such a certificate in a digital from with an electronic signature. To obtain it contact the Welcome Centre by email (address: welcome@uj.edu.pl).
You can collect your certificate at the Welcome Centre only until the end of September. From October 1st, such a certificate is issued by the Student’s Office.
If it is not possible for you to collect the certificate in person, we can send it by post or you can appoint a representative (it is enough to indicate their full name in the email, and they should present their passport).
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