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Application procedure

Dates

As we are still awaiting the successful completion of the accreditation process before the official launch of BASUS, the dates below are interim and serve to give prospective candidates an idea of what the appliaction timeframe for the programme will be like once it launches.

Application stages Deadlines
Registering in the online application system IRK March 2025
Entering the registration fees into accounts early April 2025
Entrance exam May/June 2025 
The announcement of the ranking list June 2025
Admissions from the primary list June 2025
Admissions from the wait list July 2025
Provide the missing documents* late September 2025

* The failure to provide all the necessary documentation authorising the admission to the programme within the established timeframe will lead to the withdrawal of an admission offer and the subsequent acceptance of waitlisted candidates.

Costs

Application fee
PLN 100
Annual tuition fee for EU/EEA students
EUR 2000
Annual tuition fee for non-EU/EEA students
EUR 6900
Registration fee (counted towards tuition fees)
TBA

How to use IRK?

1

Create an account in the IRK (Online Application System)

In the IRK system, you have to create your applicant's account and provide all the required data. Pay special attention to providing 
a correct email address and phone number so that we can contact you about your application. 
2

Sign up for BASUS 

Choose Joint Bachelor in Sustainability from the catalogue of available undergraduate programmes and click the ‘sign up’ button. Make sure you complete and submit your online application. 
3

Check the required documents 

Check the information about the required documents and make sure you will have all of them by the enrolment deadline. Some documents, such as certifications of the original documents or sworn translations, need a few weeks or months to be done.
4

Pay the application fee 

Only confirmed applications will be considered. To confirm your desire to study the programme, you have to pay the application fee.  
  • Please note that you have to pay in Polish zloty.
  • Application fee needs to be paid by a bank transfer (we cannot process credit cards, TransferWise, WesternUnion or Paypal). 
  • You can also pay via the Dotpay system by credit card or your account in other currency.  The application fee is non-refundable.
5

Take the entrance exam

Only with your application marked as ‘confirmed’ in the system will you be able to take the entrance exam. 
6

Check the results

You should check the final results of your application by yourself. They will be available in your IRK account on the day determined in the admission schedule. The possible outcomes are as follows: 
  • ‘admitted’ – your application was successful and you may enrol;
  • ‘waiting list’ – applicants who earned more points than you were admitted, but if they choose not to enrol, you may still be admitted; await further instructions;
  • ‘not admitted’ – your application was unsuccessful; the notification in your account has more information about the reasons for your rejection.
7

Enrol for the programme 

Check the details.
Go to IRK
Female student sitting on the floor with a laptop

Enrolment

1What does it mean?
Enrolment is the final stage of the admission process, which changes your status from a ‘candidate’ to a ‘student’. It is also the final confirmation of your choice regarding your participation in the programme.
Technically, it entails delivering all the required documents to a BASUS administrative officer. It is essential to complete this procedure on time and correctly. If you miss the deadline (defined in the admission schedule), your admission offer will be withdrawn and your spot given to a waitlisted candidate.
2When can I enrol?
If you passed your entrance exam successfully and your status in the IRK (in the Applications part) changed to ‘qualified’, you may enrol. Remember that enrolment is an official acceptance of the admission offer and that it requires delivering relevant documents to the appropriate Secretary’s Office.
3What should I do to enrol?
Firstly, check the enrolment schedule and find the contact information for your secretary’s office. You may look for it in the IRK system – open ‘My account’, then ‘Applications’, and finally, at the bottom of the page, find ‘Documents and further steps’ – there you can find detailed information.
Secondly, in the section ‘Documents and further steps’ find the information about the form of delivering documents defined for the BASUS programme – by correspondence or in person.
4Correspondence enrolment
  1. Send high-quality scans of all documents to the email address of your secretary’s office (basus-info@uj.edu.pl) until the specified deadline. Remember to check whether the documents are complete. If you are a minor, remember to pay attention to the additional requirements for minor candidates.
  2. You don’t have to send a scan of your passport; your identity may be confirmed when you deliver documents in person.
  3. Then deliver all the documents in person by September 10th so the administration officer may verify them and confirm their authenticity. Remember to bring copies of all the documents (except the personal questionnaire).
5Traditional enrolment (in person)
Please take all the required documents and bring them to your secretary’s office. Don’t forget to bring copies of all the documents (except the personal questionnaire). Remember, if you are a minor, your parent or state representative must be present with you. If you can’t come in person, you may appoint a representative.
6What documents should I deliver?
For the list of the required documents check Documents – undergraduate programmes.
Don’t forget about the sworn translation of the documents issued in a language other than Polish or English.
The legalisation or apostille of your school-leaving diploma is also highly important.
7Exceptional situations

1. Application for the reinstatement of the deadline for enrolment

If you could not submit all documents within the deadline due to a situation which precluded you from doing that (e.g. illness, force majeure), and you can provide documentation accounting for these circumstances before you receive the decision on the refusal to enrol for the studies, you have the right to apply for the reinstatement of the deadline for enrolment. In such case, contact us at rekrutacja@uj.edu.pl. If your application is accepted, you will receive a new enrolment deadline.
Remember that applying does not imply an automatic acceptance of the application, as this procedure concerns only difficult and exceptional situations. By the time you apply, you must have all the documents necessary for enrolment.


2. Application for reconsideration

In the case of failure to enrol for the programme and after having received the decision on the refusal to enrol for the studies in your Online Application System (IRK) account, you may apply for the reconsideration of your application to the Rector of the Jagiellonian University. Such application must be submitted in Polish and sent on paper by post.

8Cancellation of the enrolment  
If you want to resign from enrolling in the BASUS programme, you should fill out the document of Application for cancellation of the enrolment. The hard copy of this document must be sent to your faculty. As BASUS is a programme for which you pay tuition fees, if you wish to withdraw your application, it is very important to resign before October 1st.
9Certificate of admission – documents for visa 

After enrolment, you can obtain a certificate of admission in both Polish and English. Such a document may be needed to obtain a visa or cross the border. You can pick it up at the Welcome Centre (Centre of Academic Support, Ingardena Street 6). To get it, just write an email with a request for such a certificate. Remember to bring a valid ID with you.


It is also possible to obtain such a certificate in a digital from with an electronic signature. To obtain it contact the Welcome Centre by email (address: welcome@uj.edu.pl).
You can collect your certificate at the Welcome Centre only until the end of September. From October 1st, such a certificate is issued by the Student’s Office.


If it is not possible for you to collect the certificate in person, we can send it by post or you can appoint a representative (it is enough to indicate their full name in the email, and they should present their passport).

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